Housing Management System Project Manager - Basildon Borough Council

Basildon Borough Council

Temporary (18 months), Full Time

In scope of IR35

£29.17 per hour

Location: Basildon

Closing Date: 14th July 2024

Essex County Council (ECC) are delighted to be supporting Basildon Borough Council (BBC) to recruit a Housing Management System Project Manager on a temporary basis.

This is a hybrid role with the expectation to be in the office to meet business needs (minimum of 2 days per month).

The role

To main purpose of this role is to own the Housing Management System replacement project from inception, through procurement to delivery into live ensuring all Council rules are adhered to including change control, procurement and budget control.

Accountabilities

To be responsible for the successful delivery of the HMS project on time, budget and to quality standards. To monitor, report and review the management of the project.

To lead a medium sized procurement activity to ensure the correct product is purchased to meet the needs of the housing service.

To maintain a good working knowledge of housing services as applying to the project to ensure all relevant design questions are directly quickly to the relevant SME.

To carry out post implementation reviews, identifying further opportunities for benefits realisation.

Prepare detailed and realistic plans (including quality, risk and communications plans) and track activities, costs and resource usage against project schedules, providing regular reports to appropriate stakeholders and intervening to handle deviations from plan.

To liaise with service owners and senior management team to ensure that all elements of the project are understood and delivered in line with requirements and expectations and that they are communicated in an appropriate and timely manner.

To coordinate allocated resources (including Business Analysts and technical staff plus other services staff) to ensure clarity of expectations and tasks that need to be carried out.

To design and implement a rigorous training programme in conjunction with service subject matter experts and external contractors.

Ensure that this project is formally closed and, where appropriate, subsequently reviewed, and that lessons learned are recorded and socialised within the organisation.

To maintain relationships with external contractors ensuring that appropriate skills and support can be resourced as and when required within Basildon Council procedures.

To work with ICT Management to understand the best practice for future operating procedures and ensure that this is documented in project plans.

To drive continuous improvement with service leads to ensure that the service provided by the ICT Service is an exemplar service.

Produce business cases for consideration by ICT related boards obtaining information from within the Council and external suppliers.

Identify, record and manage risks associated with the work, which are likely to be complex with significant impact, across more than one functional area and/or on partners

Represent the ICT service and Basildon Council at internal and external meetings as required.

Must be able to continue duties outside normal operating hours as required to support the Head of ICT, Resilience and Information Governance areas of responsibility.

You must ensure that you comply at all times with the General Data Protection Act, relating to personal information held by the Council. Any employee who misuses, accesses or discloses personal data relating to a living individual without checking that it is to be used for an authorised purpose relevant to the Authority, may be prosecuted in a Criminal Court, as well as facing disciplinary action.

Undertake all the duties within the framework of Equal Opportunities.

Any other duties appropriate to the post: These other duties must be equivalent to or below the salary and status of the role and, where appropriate, under the Equality Act 2010, due consideration must be given to any employees with a “protected characteristic”.

You must cooperate in all matters relating to Health and Safety and implement all procedures for your job role. The identification of Health and Safety related risks within the working environment must be highlighted to your management.

Coordinate and manage the project team through various stages of the project lifecycle: discovery, specification creation, development, UAT and release.

The experience you will bring

Extensive experience in procurement management for public sector projects

Knowledge of Housing services/Management within a Local Authority or RSL environment.

Proven track record of successfully managing large-scale procurement projects.

Experience of writing technical specification documents to inform procurement activities

Experience of creating and maintain positive relationships with suppliers

Strong knowledge (minimum of 5yrs experience) of Prince II, Agile or alternative IT project delivery tools and aids.

A good working knowledge of analysing Risk and Risk mitigation techniques within the public sector.

Additional information

The Assistant Director for Digital and Customer Access aims to provide dynamic service provision across all disciplines. With an ICT strategy that focuses on an ambitious direction of transformation as early adopters of cutting edge thinking for the sector. To achieve the goals and ambitions of the Council all members of the team will be expected to have a flexible approach while working in a matrix environment.

Why choose Basildon Council?

Basildon Borough Council is one of the largest local authorities in the East of England region and serves a population of approximately 172,000 people. The town of Basildon is regarded as a key economic hub with the main areas of employment being engineering, research and development, distribution and financial services. Basildon is also the second biggest economy in the Thames Gateway, outside of Canary Wharf.

Working for Basildon Borough Council means making a practical and positive difference to the lives of people living and working in the Borough and provides a fulfilling career.

Each of our employees - whatever job role they are undertaking - can feel motivated by having a unique opportunity to use their skills to make Basildon a better place to live. Whether it is conserving our countryside, by regenerating our Borough, by housing our residents or by collecting the refuse on time.

Note: ECC are advertising this role on behalf of Basildon Council.

Basildon Borough Council is committed to safeguarding and promoting the welfare of children and adults, and expects all employees, contractors and volunteers to share its commitment to prevent abuse, harm or exploitation.

The Council applies a robust recruitment vetting process. If you are successful you will need to undergo a Pre-employment Vetting Procedure.